Taking Card Payments

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You can easily take card payments using SchemeServe. In order to do so you will first need a Sage Pay Account. Sage Pay is the card processing bureau that is used with the SchemeServe system.

Note: Sage Pay is not enabled at a site level but instead is turned on/off at the Scheme level. So if you have multiple schemes you wish to take card payments on you will need to activate Sage Pay on each of them.

If you wish to set up Sage Pay in SchemeServe then you will need to raise a support ticket and provide us with your SagePay vendor name. If you don't have a Sage Pay account or you don't have your vendor name you can contact our support to help you set this up.

Note: You should work directly with Sage to set up your security rules on your Sage account. This is not something that ADM can normally do for you because we would have to have your username and password for sage and be able to answer your security questions, and its not a good idea for you to give that information out.

While setting up your SagePay account, you will need to tell Sage which IP addresses will be used to send payment information to them. These are the addresses of each of our servers. Heres a list of those IP addresses.

public gateway:

background processing:

web workers:

Enabling Card Payments

Before you begin this process please make sure that your SagePay card payment details have been added to the account.

  1. Log in to SchemeServe as an Administrator
  2. Click on the Admin Tab
  3. Click on the Schemes Icon
  4. Click on the Scheme you wish to enable card payments for
  5. Tick the “SagePay Card payment for whole premium” Box (if not already ticked)
  6. Or Tick the Monthly Payments Box and then configure the options for initial payments/deposits, credit ceiling, and free cover (see video tutorial for more details)
  7. Click Save Changes to save your changes and enable card payments

Video Tutorial

Deferring Card Payments

It is usually possible to configure Sage Pay and SchemeServe to collect the card details, but to not actually take the money until a later time. For example, payment is not taken until a signed document is sent in. You can read more about Deferring a Card Payment.

See Also:

Taking a Card Payment on a Case

Pre-Authorisation only for Card Payments

Recording a Cheque Payment on a Case

Recording a Bank Payment on a Case

Refunding a Payment on a Case

Enabling Direct Debit

Managing Direct Debit Schedules

Auditing Changes to Cases including Direct Debit Schedules

Allowing Payments by Invoice

Reporting and Accounting for Direct Debit Payments

Monthly Instalment Calculations